By laws


THE EUROPEAN CHILDHOOD OBESITY GROUP BYLAWS

ARTICLE 1: NAME AND ADDRESS

1.1. The name of the Scientific Society, further: Society, shall be : THE EUROPEAN
CHILDHOOD OBESITY GROUP (ECOG).

1.2. The official address shall be that of the Executive Secretariat or, in the lack of that, that of
the Secretary.

ARTICLE 2: OBJECTIVES AND GOALS

2.1. ECOG aims to:

2.1.1. bring together health professionals who are involved in any field regarding childhood
obesity, such as: prevention, treatment, rehabilitation, psychology, and research both on all these
topics and on all other topics related, presently or in the future, to childhood obesity;

2.1.2. develop clinical and scientific knowledge of obesity in childhood;

2.1.3. increase understanding of childhood obesity through promotion of studies, research and
professional publications.

2.2. ECOG intends to achieve these objectives through:

2.2.1. developing non-commercial programmes for the prevention and treatment of childhood
obesity.

2.2.2. providing facilities for the interchange of views and experience so as to improve and
transfer knowledge, skills and clinical practice in all aspects of childhood obesity;

2.2.3. encouraging training for health professionals and others in all aspects of the management
and prevention of childhood obesity, such as Meetings, Training Courses and so on;

2.2.4. encouraging activities which promote these objectives.

ARTICLE 3: STRUCTURE

3.1. ECOG is made of:

3.1.1. Members

3.1.2. Board

3.1.3. President Elect

ARTICLE 4: MEMBERSHIP

4.1. Members supporting the aims of the Society shall be professionals working with obesity from
pregnancy to infancy, childhood, adolescence and up to young adulthood.

4.2. Individuals can be accepted by the Board for Ordinary Membership from any Nation, based
on their CV and expertise.

4.3. Honorary Members shall be suggested by at least two active members, submitted to the
Board and approved by it. Honorary Members shall have the power of voting.

4.4. The Board will accept Junior Members younger than thirty years old, within post-graduation
students, PhD students, post-doc or researchers, based on their CV and motivations. Junior
Membership shall grant them a reduced annual due, but no rights to vote. When reaching the age
of thirty years, Junior Members shall automatically become Ordinary Members.

4.5. In order to be admitted and to stay in any type of Membership, the Board will also evaluate
possible conflicts of interest. All members are compelled to immediately communicate to the
Secretary potential conflicts of interest, which will be autonomously evaluated by the Board.

4.6. New members of each year will be presented at the next annual General Assembly.
Members-to-be who have presented an incomplete application, or the application of which has
raised perplexity in the Board, shall also be presented at the next General Assembly, which will
decide, by simple majority of participants, about their acceptance.

4.7. ECOG active members are those who are up-to-date with the annual dues. Active members
shall be privileged with reduced congress fees at ECOG Annual Meetings as well as with any
other facilitation allowed by other Scientific Societies to the ECOG, and shall receive all
periodical publications and e-publications produced by ECOG.

4.8. Any member can withdraw at any time from the Society by simple written communication to
the Board’s Secretary.

4.9. The Board can cancel, by simple written communication to the member, any type of
membership for reproachable behaviour, or for activities sharply contrasting the aims and
objectives of ECOG.

ARTICLE 5: DUES

5.1. The amount of annual dues shall be determined by December 31 by the Board for every
category of membership and shall be payable to the Treasurer by January 15 of the following
year. No annual fee is due by Honorary Members.

5.2. The reduced annual fee due by Junior Members shall be applied also to members coming
from disadvantaged countries, unless differently determined by the Board.

5.3. The Board is entitled to fix an individually tailored reduced annual fee, as well as a total
alleviation of the dues, for some Members upon receiving reasonable and proven written
motivations to claim it.

5.4. Lack of payment of dues for three years determines suspension of the membership, which
the Board, or the Executive Secretariat, on behalf of the Board, will communicate immediately to
the member. Suspended members loose their right to vote until they settle with the payment of
their arrears.

5.5. Failure to comply with payment of arrears in full within a reasonable period of time will
result in membership being cancelled. The decision will be taken by the Board and officially
communicated by the Board’s Secretary or, if existing, the Executive Secretariat. It is forbidden
for cancelled members to use the title of “ECOG member” in any context. Renewal of
membership by cancelled members shall be solely submitted to the payment of three annual fees
in arrears, plus the one due for the current year.

ARTICLE 6: BOARD, ELECTIONS

6.1. The Board is the executive structure of ECOG.

6.2. The Board shall consist of President, Vice-President, Secretary, Treasurer, three counsellors,
and the Past-President, i.e. the President in charge in the previous term.

6.3. In order to reach specific goals, the Board is entitled to co-opt, by simple majority, other
ECOG members chosen for their specific skills and expertise.

6.4. The Board, with the exception of the Past-President, is elected for four years by the simple
majority of the members bearing the power of vote and participating in the Annual General
Assembly.

6.5. All Honorary and active Ordinary Members can both vote and be elected.

6.6. Members who want to apply for the Board shall send to the Board’s Secretary or, if existing,
the Executive Secretariat their candidacy at least 15 days before the Annual General Meeting
hosting the election.

6.7. All Board members may be re-elected. The Past-President of the lapsing Board will be
ineligible for one term.

6.8. In each Board’s meeting, a simple majority shall constitute a valid quorum, on condition that
President, or Vice-President, or other Board member nominated on purpose by the President, is
present. Whenever a decision gets an even number of votes in favour and against, the President’s
vote will prevail.

6.9. In order to attribute the new internal charges, a first meeting of the newly elected Board shall
be held before the end of the Annual General Meeting hosting the election. At least one meeting
of the Board shall be held immediately preceding each Annual General Meeting at the place
where it is held. Moreover, the President shall call two meetings per year, which can be also held
using new communication tools. According to specific needs, the President, at his/her own
initiative or upon suggestion of one or more Board members, can call more meetings.

6.10. The Board can decide to resign by simple majority. The resigning Board will be responsible
for settling the current affairs. The decision to resign shall be immediately communicated to all
the ECOG members by the Board’s Secretary or, if existing, the Executive Secretariat. The
election of a new Board will take place during the next Annual General Meeting.

6.11. In case of non-unanimity about the proposal of resigning, minority members of the Board
can resign. If they resign, their functions shall be attributed, after decision by simple majority, to
the remaining members.

6.12. Single members of the Board can resign for important and motivated impediment, to be
communicated to the President. Their functions shall be attributed in accordance with the
previous Sub. The loss of charge by single Board members shall be immediately communicated
to all ECOG members by the Secretary or, if existing, by the Executive Secretariat.

6.13. If, because of resign, impediment, or other events, the number of Board members is
reduced by more than three persons during the term, a new Board will be elected at the next
Annual General Meeting .

ARTICLE 7: DUTIES OF THE BOARD

7.1. The Board shall:

7.1.1. transact the general business of the Society, including administration, representation within
other bodies and societies, international cooperation, expert support to international and national
institutions, ethical lobbying, and all other measures needed to ensure the development and the
achievement of the aims of ECOG;

7.1.2 delegate to President and Treasurer the management of ECOG’s funds, also through the
external support of associations sharing the same aims and objectives as ECOG, in order to
ensure appropriate and lasting actions over time;

7.1.3. in cooperation with the President Elect, decide specific scientific topics, dates, venue for
Annual Meetings, as well as composition of the Scientific Committee and time schedule;

7.1.4. realize any other management’s activity in behalf of ECOG, and any other activity expressly
attributed by the present bylaws.

7.2. The President shall chair the Board. The President shall also be the official representative of
the Society. The President is also the link between the Board and the Executive Secretariat, if
existing. The Vice-President, or failing this, other Board member nominated on purpose by the
President, shall assume the duties of the President if he/she is unable to preside.

7.3. The Past-President will ensure the continuity between the previous Board and the present
one, especially about policies, actions done, decisions taken, suspended or incomplete initiatives.

7.4. The Secretary will deal with administration internal to the Board. The Secretary shall transmit
the Board’s guidelines to the President Elect on the general organization of the Annual Meeting.
He/she will prepare a written report of the activities performed by ECOG throughout the year,
to be circulated to all members present at the Annual General Assembly. The Secretary is
responsible for preparation and filing of the Board Meetings’ and General Assembly’s reports, as
well as of filing all ECOG’s documents, unless delegated to the Executive Secretariat.

7.5. The Treasurer shall report to the Board on the financial standing of the Society whenever
requested to do so. He/she shall present a full written report and the economic balance to the
Annual General Assembly. The Treasurer will receive all communications related to funds’
management, including those made by external supporting associations, and shall share them with
the Board. The treasurer shall immediately alert the board, should he/she be aware of any
abnormal or exceptional financial situation.

7.6. The lapsing Board members will transfer all documents and papers in their custody to the
new Secretary and Treasurer within three months of the close of the Annual Meeting.

7.7. In order to carry out administrative functions, the Board may avail of a supportive structure,
named Executive Secretariat, either internal or external to ECOG, according to the rules of
article 9.

ARTICLE 8: PRESIDENT ELECT

8.1. The President Elect is the Member responsible for the organization of the Annual Meeting.
In order to organize the Annual Meeting, the President Elect shall be co-opted to the Board for
one year in advance. He/she takes part to the Board’s meetings upon invitation, and for the
solely purpose of the organization of the Meeting he/she is in charge of.

8.2. The President Elect will be in charge of local organization of the Annual Meeting, including
the scientific programme of the meeting, in tight cooperation and agreement with the Board.

ARTICLE 9: EXECUTIVE SECRETARIAT

9.1. The ECOG may delegate to the Executive Secretariat some technical, administrative or
management tasks, such as:

9.1.1. membership management;

9.1.2. development and diffusion of periodical ECOG newsletters;

9.1.3. assistance and support to prepare applications for EU platforms related to ECOG interests,
aims and objectives;

9.1.4. assistance and support to prepare the Annual Meetings;

9.1.5. link to international institutions;

9.1.6. support in fund raising

9.1.7. ordinary administrative activities and any other activity expressly attributed in virtue of the
present bylaws.

9.2. In case of outsourcing of the Executive Secretariat, ECOG can appeal to external
associations or hire expert companies.

ARTICLE 10: ANNUAL MEETINGS AND GENERAL ASSEMBLY

10.1. A Scientific Meeting of ECOG will be held every year. The General Assembly, which
represents the policy-making body of ECOG, will gather during the Annual Meeting.

10.2. Any member can propose the period of time, location, and scientific general topic of each
Annual Meeting at the preceding Annual General Assembly or, prior to that, to the Board. The
final choice will be made by simple majority of the members participating to the General
Assembly and bearing the right to vote. In the absence, for whatever reason, of a decision being
made at the preceding General Assembly, the decision will be taken by the Board.

10.3. The agenda of the General Assembly shall be determined by the President and the
Secretary, upon hearing the other members of the Board. Proposals regarding extinction of
ECOG and, secondarily, of amendments of the Bylaws shall be entered as the first point of the
agenda.

10.4. The ECOG President shall chair both the Annual Meeting, together with the President
Elect, and the Annual General Assembly.

10.5. The power of voting shall be exercised openly. Votes by proxy are not allowed.

10.6. Every four years, or earlier, in case of Board’s resign, during the Annual Meeting, the
elections of the new Board Members shall take place. ECOG’s lapsing President and Secretary
shall serve as polls’ officers.

10.7. Elections of the Board shall be by secret ballot.

10.8. Counting of votes shall be concluded before the start of the General Assembly, at the end
of which the lapsing President will proclaim the new Board.

ARTICLE 11: PARTICIPATION TO MEETINGS AND CONGRESSES

11.1. ECOG may present publication and publish scientific recommendations, studies’ results,
expert opinions at other meetings and congresses. Any member can be accredited by the Board in
order to do so on behalf of ECOG.

ARTICLE 12: EXTINCTION OF ECOG

12.1. The proposal of extinction of ECOG must be approved openly by two thirds of the active
members bearing the right to vote, on the condition they are actually participating to the Annual
General Assembly.

12.2. The Board shall take charge of all the consequential and official acts.

ARTICLE 13: AMENDMENTS

13.1. The Board can recommend amendments of these bylaws to any General Assembly. The
same can do any group of at least ten members through a preliminary proposal to the Board,
which, once evaluated the adequacy and the opportunity of the new rules, will prepare a new,
amended, text, even integrated with other possible changes. In case both the Board and a
qualified group of active members produced contemporary and non-compatible modifications of
the same rule, the Board shall present both versions to the General Assembly, for a final vote.

13.2. If the Board finds reasons for inadequacy or inopportunity of the new rules as proposed by
the group of proposing members, a motivation should be issued to them.

13.3. If suitable, the new text shall be presented at the next Annual General Assembly, for
approval.

13.4. The amendments proposed and the related amended draft text shall be transmitted by the
Secretary or, if existing, by the Executive Secretariat to all members, at least ninety days before
the date of the General Assembly.

13.5. During the thirty days following the transmission of the amended draft text all member can
propose other amendments, corrections, or modifications of the text proposed. The Board shall
evaluate opportunity and non-contradictoriness of the different propositions, and will define a
definitive version. Refusal of a proposition, because of inopportunity or contradictoriness, will be
motivated and issued to the proposing member.

13.6. The definitive draft version of the proposed amendments, together with a technical report
about the impact of the new rules on the pre-existing bylaws, shall then be transmitted by the
Secretary or, if existing, by the Executive Secretariat to all members at least fifteen days prior to
the Annual General Assembly.

13.7. The amended text shall be voted during the General Assembly and approved by two thirds
of the present members with power of vote.

13.8. The approved text is promptly issued by the Secretary or, if existing, by the Executive
Secretariat to all members, and shall become effective the day after transmission.


Issued in Liverpool on 14th November 2013